DRIVING LICENCE CHECKS
Ensure your drivers are correctly licenced
Driving licence checks using X-Ray can help ensure your drivers are correctly licenced to drive vehicles on company business and give you an accurate record of drivers endorsements and penalties.
Instant 'real time' licence checking
Paperless management with ‘eConsent’ - drivers can remotely give permission for you to check their licence
Direct, secure, web based feed to the DVLA - fully data protection compliant
Fully auditable checking history
Help meet duty of care responsibility under HSE guidelines
Full driver risk profiling Individual or batch checking
Frequently Asked Questions
Driving licence checks are enforced to protect employers. It is to ensure that employees driving company vehicles have the appropriate licence. The paper licence has now been withdrawn and all employees have a duty to check that driving licence is legal.
It is every employer’s responsibility, irrespective of industry or size to check that all employees who drive on company business hold a correct and valid driving licence.
The Road Traffic Act 1988 clearly states that as well as being an offence for a driver to drive without a valid licence, it is also an offence for a person to permit a driver to drive without a valid licence. If you are letting drivers drive on company business without checking their licences, you could be liable.
With the abolition of the paper counterpart last year, this means that employers now have to check the driver’s record at the DVLA instead of relying on this paper document – which many did in the past. In order to do this lawfully, the employer needs to get consent from the driver, either:
in the shape of a single use “code” from the DVLA each and every time they wish to check, or
by getting the employee to sign a D796 mandate or use e-consent. This permission is effective for up to 3 years and allows us to check the driver’s status on the employer’s behalf with the DVLA as often as required during this period.
All drivers have to complete a mandate to allow the operator employed to check they licence. This is a standard procedure.
X-Ray are affiliated to carry out DVLA recognised licence checks.
What are X-Ray doing?
X-Ray are making sure your employees are fit to drive for your business. Every company now has a Duty of Care to check your employee’s driver’s licences at least every twelve months under the Health and Safety Act. But, are you aware that merely visually checking the driving licence is no guarantee that you will be immune from prosecution should your employee commit an offense, or be involved in an accident?
Don’t assume you aren’t at risk
Research undertaken by the Department of Transport into unlicenced driving found that the time spent by unlicenced drivers on the road is significant, presents a danger to themselves and other road users. It is essential that if your company expects your employees to drive company or their own vehicles on company business, you need to ensure that employee driver checks are an essential part of your risk assessment policy.
You are at risk of prosecution if you do not have a pro-active system of driver licence checking integrated in this policy.
Make changes to a licence
Once you have a goods vehicle operator’s licence, you may need to change certain details held on it.
Add more vehicles (up to your limit)
Change operating centre details or increase your vehicle limit
Use more vehicles than your authorisation currently allows
Change your operating centre
Add a new operating centre
Change transport manager details or type of licence
Upgrade your type of licence
Change your nominated transport manager
Add a transport manager to a licence
Change your correspondence or office address
Surrendering your licence
If you would like us to assist with your o’licence application/changes to your licence
Click here to email us or call us on 01206 848425, alternatively fill in the form at the bottom of the page.
Don’t fall into traps
Many problems arise as companies often fall into the trap that they believe they have satisfied their legal requirements by visually inspecting their employee’s driving licences. This is not the case. Additionally, and to add the problem, virtually no UK company has in their possession, or access to, the latest driver record held by the licence authority such as the DVLA. Therefore they are not aware, although it is their legal responsibility, of their true employees or workers driving licence status, such as:
Category code entitlements and expiry dates
Vocational medical renewal dates
Photo card & licence renewal dates etc.
It is an employer’s responsibility to ensure that these details are correct. We are sure that this situation has arisen at your company, and that it has proved problematic for you to ensure that your driver’s details are accurate; but now there is a solution at hand that is:
X-Ray’s driving licence checking solution will enable you to fulfil your obligations very simply and cost effectively.
Our Licence Checking service will:
Validate every UK driving licence in your fleet
Provide detailed licence data
Show what entitlements each driver holds
Notify you of the drivers status
Show current endorsements and how many points are on each licence
Will provide support for internal compliance requirements and policies
Provide evidence and reporting for the duty of fair presentation of risk from August 2016 under the new Insurance Act.
It is every employer’s responsibility, irrespective of industry or size to check that all employees who drive on company business hold a correct and valid driving licence. With the abolition of the paper counterpart last year, this means that employers now have to check the driver’s record at the DVLA instead of relying on this paper document – which many did in the past. In order to do this lawfully, the employer needs to get consent from the driver, either:
In the shape of a single use “code” from the DVLA each and every time they wish to check, or
By getting the employee to sign a D796 mandate or use e-consent. This permission is effective for up to 3 years and allows us to check the driver’s status on the employer’s behalf with the DVLA as often as required during this period.
This is where we come in. We make sure that all UK drivers are legally allowed to drive on company business by working with the DVLA to receive real time data for specific driver records. Our system then stores the licence data to the relevant driver record. What’s more we will actively manage your records thereafter, ensuring that expiration dates are flagged, schedules re-checks are made automatically and critical warnings or changes in drives risk profiles are notified to key personnel for action.
If you do not hold an account and you wish to apply please Click here to email us or call us on 01206 848425, alternatively fill in the form below.
GOT A QUESTION?
If you have any questions please complete this form.